Note: Only one abstract as presenting author can be submitted

GENERAL INSTRUCTIONS

Abstracts must be submitted on-line, click here to submit your abstract.
Please follow the instructions on the screen.
For questions regarding the on-line submission process, please e-mail maria.sapriza@estro.be.

• When finished with the on-line submission, it is imperative to click the "submit" button for final submission of the abstract; a message will then appear informing you that the abstract has been registered successfully. The presenting author will receive an e-mail confirming that ESTRO has received the abstract. This confirmation of abstract receipt is NOT a notice of acceptance of your abstract.
• If no confirmation is received from ESTRO, the presenting author must contact maria.sapriza@estro.be within one week after submission of the abstract.
• Submitting an abstract for presentation does not constitute registration for the conference. Abstract presenters must register to attend the conference by clicking here.
• Once the abstract is submitted, changes, corrections or rewording are not possible. Careful typing and proofreading are essential, as the abstract will be published as submitted.

REGULATIONS

• The presenting author must ascertain that all authors are aware of the content of the abstract before submission to ESTRO.
• The presenter and co-authors must identify any financial interest in products or processes described in the abstract.
• In submitting an abstract, the authors accept that the information to be reported is for exclusive presentation in the session to which the abstract will be assigned if accepted. This information should not be presented at a commercially sponsored satellite symposium.
• Abstracts must be submitted and presented at the conference in English.
• Notification of receipt and acceptance will be sent only to presenting authors.

a. General information:

Authors will be asked to select the following:

1. Topic category: choose the topic category that refers to the main subject of the abstract. The Scientific Committee has the authority to re-categorise the abstract.
2. Presentation preference: authors should indicate their presentation preference (oral, poster or no preference). Please note that the final decision on the presentation format will be made by the Scientific Committee.
3. Select your public preference for presentation.
4. During ESTRO 27 a symposium and poster session for authors aged 40 or less will be organised. Please make sure your date of birth is correct in our database.
5. Keywords: authors have to provide 1 to 3 keywords (different from category).

b. Abstract format

• Abstract titles should be brief and reflect the content of the abstract. The title is important since it focuses attention (it is the “showcase” for the presentation). Do not use capital letters in the title except for words that are always capitalised and do not use non-standard abbreviations.
• Abstracts should be structured in such a way as to include (1) Purpose/Objective; (2) Material/Methods; (3) Results; (4) Conclusion.
• The use of standard abbreviations is desirable. A special or unusual abbreviation must be placed (in round brackets) after the first appearance of the word(s) for which it stands.
• The on-line abstract submission procedure will not accept abstracts that exceed 2500 characters (body of the abstract).
• Authors can include only one figure, table or black and white illustration (maximum width 7 cm). Colour illustrations will be printed in black and white in the abstract book.
• Equations can be inserted in the text as images (only JPG, PNG, and GIF files are accepted).
• The preferred font is Verdana 7.

ABSTRACT SELECTION PROCESS

Abstracts submitted for presentation will be reviewed by an international panel of experts in the field of the subject.

Abstracts will be selected for one of the following presentation formats:

• Oral presentation: the abstract is selected for oral presentation at any of the proffered paper sessions.
• Poster discussion session: a restricted number of the abstracts selected for poster presentation will be given the opportunity to give a short presentation in a poster discussion session.
• Poster presentation: abstracts that have been selected for presentation in a poster format. The posters are grouped by topic and are displayed throughout the congress.

Abstracts selected for oral and/or poster presentation should be presented at the congress. If a selected presenting author cannot attend, he should assign a replacement and inform the ESTRO office of the replacement as soon as possible.